DEDICATED ARCHITECTURE SERVICE
Intelligent Email Workflow Automation
Turn your chaotic email inboxes into structured, automated workflows. Extract attachments, draft intelligent replies, and route customer emails instantly.
The Operational Problem
Critical client emails get buried under newsletters, invoice receipts, and spam. Employees spend 20% of their workday reading repetitive emails, retyping the same standard answers, and manually saving PDF invoices to company folders.
What This Automation Does
- ✓ Automated Inbox Triage: Classifies inbound emails (Billing, Support, Urgent Lead, Vendor) and applies Gmail/Outlook labels automatically.
- ✓ AI Draft Response Generation: Uses Claude 3.5 or GPT-4o to read inquiries, consult your documentation, and generate ready-to-send draft replies for team review.
- ✓ Invoice & Attachment Extraction: Automatically downloads PDF invoices, renames them with date and vendor, and routes them to Google Drive or accounting software.
- ✓ Client Onboarding Drips: Dispatches personalized milestone sequences triggered by CRM deal progression.
Platforms Used
Gmail API, Microsoft Graph (Outlook), n8n, Make.com, OpenAI, SendGrid, Google Drive.
Typical Timeline
4 to 8 business days including security permission auditing and OAuth2 authentication.